Settings
Hourly rates (setup)
Setting the standard, overtime, weekend and bank holiday rates on your business’s rate card.
Your rate card sets what your business charges per hour for four kinds of day: standard, overtime, weekend and bank holiday. How these rates are applied to time is explained in Hourly rates; this article covers setting them.
For business administrators
Viewing and changing the rate card both need permission to manage the business profile.
Before you start
- Rates are in your business's currency, which is set by its jurisdiction and cannot be chosen here.
- Which days count as weekends, bank holidays and closures comes from the Working calendar and your offices, not from this page.
Setting your rates
Step 01
Open Hourly rates
Go to Settings, then Hourly rates.
Step 02
Enter a rate for each kind of day
Under Your rate card, enter a rate per hour:
- Standard: an ordinary working day.
- Overtime: only when a manager marks approved time as overtime.
- Weekend: outside your working week.
- Bank holiday: a public holiday or one of your own closure days.
Leave a rate blank if you do not charge for that work.
The rate card. 1: Save changes. Step 03
Save
Press Save changes. Cancel discards your edits. The Right now panel shows which rates are set.
When this card is used
The card is the fallback. A rate agreed on the task, the engagement, or for one person on a client comes first, and the panel on the right lists that order under Which rate wins. How a rate is chosen for a piece of work is explained in Hourly rates.
A premium on this card never overrides an agreed rate, so no client is billed a figure their engagement letter never mentions.
What a blank rate means
- A blank Weekend or Bank holiday rate falls back to your standard rate, not to nothing.
- Overtime does not fall back. Without an overtime rate, approved time cannot be marked as overtime at all.
- With no Standard rate, work with no rate agreed elsewhere is priced at nothing.
Next steps
- Check working days and closures in Working calendar.
- Read how rates apply to logged time in Hourly rates.
Common questions
We set a weekend rate and Saturday work is still at standard.
Check the Working calendar. If Saturday is ticked as a working day, it is not a weekend for your business.
Can a colleague without admin access see the rates?
Only if their permission groups let them manage the business profile.